Access online archive shared mailbox. Jul 26, 2021 · In our organisation we give our users full mailbox rights for other user's mailboxes. Mar 11, 2021 · Shared mailboxes don’t require a separate license. Reply reply Gatorcat • Reply reply More repliesMore replies Oct 28, 2024 · Client,trying to share access to his Online Archive. Jun 5, 2024 · The shared mailbox has an in-place/online archive but it is not appearing on the client. Whilst we are at it we will also increase the recoverable item… May 12, 2025 · Step 2. That said, afaik Microsoft does not currently enforce this requirement in code, so nothing will happen if you remove the license after converting the mailbox to shared. Jul 18, 2023 · if I Convert Mailbox to shared Mailbox will the User's in-place archive Online be shared as well? Yes. This is Oct 25, 2018 · I want to get messages from archive mailbox (enabled In-Place Archive) using Graph API. If you are not sure which archiving method best suits your company, please refer to the chapter Choosing the Right Archiving Strategy. Yes, you can manually archive a shared mailbox without purchasing the license for auto-archiving. Why can't I do the same for an Online Archive mailbox? Apr 22, 2024 · Have a shared mailbox with a bunch of the accounting team, Mailbox has an EoLP2 license. Notes: If you are deprovisioning a cloud mailbox and its associated online archive, you must first disable the online archive with the command Disable-RemoteMailbox <User> -Archive and then perform a directory synchronization prior to disabling the remote mailbox. Li. They may also notice Private Items displayed in the Online Archive Mailbox. Sep 10, 2024 · It’s good to go through the Exchange Hybrid test plan checklist before you start to migrate any mailboxes to Exchange Online (Microsoft 365). Users can access and store messages in their archive mailboxes by using Outlook and Outlook on the web. This example connects a user mailbox. May 14, 2025 · In an Exchange hybrid deployment, you can configure an on-premises primary mailbox or an online mailbox with a cloud-based archive mailbox in Exchange Online. No other method will expose the Online archive, so if your users are getting access to it via Automapping or adding it as additional mailbox, the archive will remain "hidden". The users can see in outlook there own mailbox and Online archive but can only see the primary shared mailbox but not the Online archive. The following examples show the syntax for reconnecting user, linked, shared, and archive mailboxes. Jan 6, 2025 · Learn how to enable Archive Mailbox in Office 365 with step-by-step methods using Admin Center or Windows PowerShell. Otherwise, the archive cannot be accessed. Jan 13, 2020 · Hi, We have created some archives for some of shared mailboxes in Exchange 2010, and whilst the on-prem users can see it ok, our O365 users cannot. After you turn on auto-expanding archiving, an archive mailbox is converted to an auto-expanding archive when the archive mailbox (including the Recoverable Items folder) reaches 90 GB. That way, the Oct 4, 2022 · It states: If you assign an Exchange Online Plan 1 license and an Exchange Online Archiving add-on license to the shared mailbox, you can enable auto-expanding archiving for additional archive storage capacity. This is a guide on how to best access and search archived emails in your Microsoft 365 mailbox. May 22, 2023 · Learn what archive mailbox means, see how to enable it, explore methods to archive old emails in outlook, and more. I would consider looking at litigation hold for your mailboxes, and converting them to inactive mailboxes when the user leaves. Our Tech Tip video shows the essential configuration steps in this article. We tried individual folder permission from Outlook, but… Oct 21, 2022 · Hello everyone, I hope that anyone could answer to my question. Is there any quirky settings that I'm missing that could cause this? A google search didn't return much. I'm fairly certain but I cant find any official microsoft documentation that for a Online Archive thats setup on a Office365 Shared Mailbox for you to be able to access it in Outlook you would need to have the account added as a seperate account on the… Jul 28, 2017 · My company is thinking about rolling out archiving in Exchange Online. Now: - If we cache the shared mailbox in Outlook, the . I have tested and verified this works. This feature is only available to work or school accounts using Microsoft 365 or Exchange Online. Shared mailboxes let a group of users view and send email, and share a calender, and open a contact list from a common mailbox. Users with delegate rights (send-as and full control) have either E3 or BP licenses. Shared and Resource mailboxes also have an Exchange Online Archive mailbox, but these are limited to 50GB. In an attempt to save mailbox space, we are trying to initiate an archive for a couple of shared mailboxes. Outlook has shared calendar improvements enabled. With Jun 16, 2023 · Conclusion Enabling an online archive in Office 365 provides numerous benefits, such as additional mailbox storage space and improved mailbox management. RESOLUTION This is by design when full Access permissions are granted on the manager mailbox with Auto-Mapping turned on. Force download of address book and check again later. Archive Policies in Microsoft 365 allow you to define rules for when your email items will automatically move from your mailbox to the online archive. Jul 25, 2024 · For every Archived user license, you get one shared mailbox archive license for free. The shared mailbox is placed on litigation hold. The benefit of this feature is the capability to control access to the archived mailbox and a money-saving tool (as shared mailboxes are free). You can still access the data via eDiscovery and restore the mailbox if the user returns. In this scenario, users who have MAPI/HTTP enabled can't access their archive mailbox in Outlook. Aug 15, 2024 · Exchange Online mail folders and messages are a very important resource for Microsoft 365 tenants. You can create a retention policy to create an online archive for that shared mailbox to keep its size in check. We’d like to set it up so that a user’s email is automatically archived after a certain period of time and require that used to contact IT to get access to that archive. #newoutlookforwindows May 12, 2025 · This guide contains detailed instructions on how to enable the Archive mailbox (aka " Online Archive " or " In-Place Archive ") and the Archive Auto Expanding feature in Microsoft/Office 365 Exchange Online, to resolve the problem "Your mailbox is full" when a mailbox reaches 50GB. By migrating to a shared mailbox, multiple users can access the same historical emails, improving team collaboration and communication. By understanding the features and differences between Outlook Online Archive and the Archive folder, users can make informed decisions on organizing and accessing their emails effectively. On the web outlook it sjows up as In place Archive . The problem is when some user has the in-place archive activated, the other user with the full access rights also sees the Online archive tree. Nov 29, 2018 · This article will show you how to access your Outlook archive email from a web browser. Sep 28, 2018 · In this article, I show how to archive former employee's mailboxes in Office 365 and recycle their licenses. Spanning Backup provides a cost-effective way to protect the data in your shared mailboxes: For Kaseya 365 and newer Spanning Like the title says our user can't access his own online archive. The impersonation account must be added as a delegate to the shared mailbox in order for Retain to be able to have the permission to access it and archive the data. Adjust the quotas if necessary using the Set-Mailbox and Set-MailboxDatabase cmdlets. Additional requirements [*] Each subscriber initially receives 50 GB of storage for Exchange Online Plan 1 and 100 GB of storage for Exchange Online Plan 2, in the archive mailbox. Delegate Feb 1, 2022 · This blog helps to grant mailbox permissions such as full access, send as, and send on behalf permission to access other Office 365 mailboxes. Apr 30, 2025 · Summary: Administrators can learn about In-Place Archiving and archive mailboxes in Exchange Server 2016 or Exchange Server 2019. Aug 18, 2025 · Learn how to create shared mailbox in Office 365. This is best done through OWA (365 webmail). Archive licenses are priced lower than standard licenses to help organizations manage costs while preserving their critical data. Jan 17, 2024 · Learn how to get the Mailbox usage report to find out about activity levels for users with a user mailbox, and storage and quota information for each. Learn what you need to know before creating a shared mailbox. In OWA, one has to All users accessing the mailbox will require a license. Without the automapping I don't know how to access the Online Archive calendars either. An archive mailbox is a specialized mailbox that appears alongside your primary mailbox folders in Outlook for Mac. How can I use Microsoft Copilot in a shared mailbox? The Copilot can only be used for mails in my mailbox and not in another general mailbox that has been assigned to me. Aug 12, 2025 · MailStore Server offers several ways to archive emails from Exchange Online / Microsoft 365 mailboxes, which are described below. The Identity parameter specifies the disconnected mailbox in the Exchange Feb 10, 2022 · Online archive requires a license, even for shared mailboxes. Oct 22, 2024 · To handle this situation, Exchange Server has offered an archiving facility for better handling of emails. Mar 7, 2024 · Learn how to enable an archive mailbox (In-Place archive) for a single user, multiple users or all users, depending on what environment you're using - Exchange Online or Exchange Server. May 15, 2025 · Hey everyone, We’re managing very large shared mailboxes (>30 GB) in Exchange Online. EdbMails simplifies this process with its automated migration features, making team-wide access seamless. Oct 25, 2024 · Using Exchange Online PowerShell when you get a warning: user archive mailbox is offline to enable or disable archive mailboxes, you can quickly enable or disable the archive mailbox for all users in the organization. We have a full mailbox and need to archive everything from 12/31/2012 and earlier. If the user has full access permission to many mailboxes, automapping might cause performance issues when Outlook starts. The message is still accessible to the original user in their mailbox archive search, and to administrators through the Mimecast Administration Console archive search, or eDiscovery Cases. If a user has full access to the mailbox, they can see both the mailbox and Archive Mailbox. Nov 14, 2024 · After you convert the mailbox to an "inactive mailbox," administrators, compliance officers, or records managers can use In-Place eDiscovery tools in Exchange Online to access and search the contents. Aug 22, 2025 · The message isn't replicated to Mimecast through mailbox folder replication. This specialized mailbox sits alongside your primary mailbox folders in Outlook or Outlook Web App & provides you with a dedicated space to store important messages that you may not need to access frequently. The MRM retention policy applies a DPT to archive the entire mailbox. The archive of the shared mailbox appears on the old Outlook client and on OWA. I see its like a separate mailbox but still inside his original mailbox. The users that are assigned these permissions on other mailboxes or Nov 20, 2023 · Q1. Feb 25, 2025 · Discover how to enable or disable the Archive Mailbox in Office 365 with our DIY guide, which walks you through the process in simple steps. So how can a delegate get access to the online archive of the supervisor without having access to the private/confidential marked emails? Access your Online Archive in the Outlook Client Access Online Archive Email from the Outlook Client This article will show you how to access your Outlook archive email in Outlook on a PC or Mac. Any ideas why this might be? The O365 users can see the main mailbox just not the archive. Sep 18, 2023 · Learn how to set up a new archive policy with archive mailboxes and retention tags, and then enable the policy for users in Exchange Online. I know this can be done with… Nov 4, 2024 · Learn how to decrease mailbox storage by enabling the In-Place Archive and Auto-Expanding Archive in Exchange Online (Microsoft 365). This is primarily to conserve inbox storage by leveraging the 100GB of space… Sep 24, 2020 · The default archive policy that is part of the retention policy assigned to Exchange Online mailboxes moves items to the archive mailbox two years after the date the item was delivered to the mailbox or created by the user. It provides a cloud-based, secondary mailbox that users can access directly from Outlook or Outlook on the web, functioning seamlessly alongside the primary mailbox. Dec 12, 2018 · An in-depth yet accessible guide on how to configure retention policies, archive policies, and enable archive mailboxes in Office 365. To access a shared mailbox, a user must have an Exchange Online license, but the shared mailbox doesn't require a separate license. I believe this also works with mailboxes that have archives. One of the best ways to do this is by archiving old emails that are no longer actively used but need to be retained for future reference. Jul 16, 2024 · Archiving in Exchange Online also known as In-Place Archiving, provides users with additional mailbox storage space. ost file grows massively (10–20+ GB), which leads to local performance issues and even sync glitches. For more on this feature, see this Microsoft 365 article: About shared mailboxes. Aug 31, 2024 · Create Office 365 shared mailbox in Exchange Hybrid configuration and test the GAL and Exchange Hybrid mail flow between both organizations. Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address, reception desk, or other function that might be shared by multiple people. If anyone needs to access the mailbox, you can restore it as a shared mailbox and give them access, blah blah blah. Create a shared mailbox that we create a rule on primary to forward old mail and delete at certain age Try to convince to use online arching (my preferred approach) as it eliminiates any IT overhead/potential for issues. You have to specify the type of mailbox that you're connecting. We use a retention policy that moves mail more than 5 years old into an In-Place Archive under the same user. However they don't see the in-place archving folder. Note The following scenarios require an Exchange Online Plan 2 license: The shared mailbox has more than 50 GB of storage in use. Aug 1, 2025 · Learn how to enable or disable archive mailboxes to support your organization's message retention, eDiscovery, and hold requirements. May 28, 2025 · What Is Email Online Archive in Exchange Online? The Email Online Archive in Microsoft Exchange Online is a critical feature designed to help organizations manage email storage efficiently and ensure long-term data retention. Note: If you revoke delegate access to the shared calendars, MRM doesn't remove the archived shared calendars from the delegate's Online Archive mailbox. However, we have a couple mailboxes that are not used by actual people but are generic mailboxes to which several people have access. Every shared mailbox has a corresponding user account. Apr 12, 2021 · I'm currently working on a way to get access to the content in an in-place archive on a shared mailbox. Create a 2nd mailbox for user and somehow have mail sent to the new one using the old one as an "archive". - If Jul 11, 2025 · Find the Exchange Online limits for various service areas, including address book limits, mailbox storage limits, and reporting and message trace limits, to name just a few. When you have Full Access permissions and refer to the above ways to open this shared mailbox, you can see its In-Place Archive mailbox. As a global admin, you can do this without signing directly into the shared mailbox. Jul 1, 2025 · When you convert a user's mailbox to a shared mailbox, all of the existing email and calendar information is retained. One of the tasks is to configure permissions cross-premises and test that shared mailbox access, send as, send on behalf, and delegate access works in Exchange Hybrid configuration. Inactive mailboxes can't receive email and aren't displayed in your organization's shared address book or other lists. Mar 17, 2020 · Note that the item ID corresponds to an item that resides in a mailbox (archive, shared, or delegated) that is different from the signed-in user’s primary mailbox. But, if the employee who left is a longer term employee who has an online archive (we set ours for 2 years to move from main to archive) you have a problem. This article sets out all the information you will need to make the most of online archiving including links to additional Microsoft guidance. May 12, 2025 · How Mailbox Archiving works. Dec 2, 2023 · Copilot scenarios in Outlook are restricted to a user’s primary mailbox and are not supported on archive mailboxes, group mailboxes, or shared and delegate mailboxes that the user has access to. After activating the Mailbox Archive, users will see that an additional archive folder has been created, called " In-Place Archive " in Outlook for web or " Online Archive" in Microsoft Outlook, in which they can move messages from their main mailbox either using Outlook on desktop or Outlook on the web. When adding delegate mailboxes, the following terminology is used: Primary Address: This is the email address of the primary user who wants delegate access to another user's (the delegate's) mailbox, in addition to their own mailbox. Their mailbox is using 11GB out of 100GB and their online auto-expanding archive is using 121GB. Learn three ways to create a shared mailbox in Outlook 365 via Admin Center and PowerShell. Sep 24, 2021 · Export Mailbox Size from Office 365 Users, Shared Mailboxes and online Archive into a CSV Report. An online archive (also called an archive mailbox) is a place where you can store old email messages, so they don't take up space in your primary mailbox. Mar 21, 2023 · The archive mailbox in Office 365 creates a new discrete mailbox similar to a primary mailbox which stores the old emails in case of accidental deletion or exceeded mailbox size. Please note: If you add it below the primary mailbox in OWA, it will not appear. This guide is only applicable if you have some form of auto-archiving enabled. See full list on lazyadmin. However, you can only access the archive’s data with an online internet connection. If the mailbox is full, the admin will need to update the archive settings to remove more mail or the users will need to drag mail to the online archive folder. I would have thought that if you If you have the required permissions, you can access another user's mailbox using Outlook. Sep 16, 2022 · To access the Exchange Online Archive mailbox in the Outlook, the user should have the Office 365 ProPlus license. Apr 26, 2017 · The different uses for mailbox permissions and mailbox folder permissions when granting access to Exchange mailboxes. you will need a license when creating the inactive mailbox but it gets returned to your license pool when the user account is deleted in AAD Reply reply hacene_IT • Aug 28, 2020 · This article covers an SOP scenario that can be adopted in an online exchange environment for archiving active mailboxes for future access. Apr 30, 2025 · Place a mailbox on Litigation Hold to preserve all mailbox content, including deleted items and original versions of modified items. Feb 16, 2022 · By default, the only way to access the Online Archive for a shared mailbox is to add it (the shared mailbox) as separate account in Outlook (via File > Add account). An Outlook In-Place Archive, or Online Archive, mailbox can store older email messages where they won't occupy space in your primary mailbox. Jul 24, 2025 · As a Microsoft online service, Exchange Online Archiving is designed to help meet the need for robust security, reliability, and user productivity. I have two of them showing in my outlook. This article discusses how to use cmdlets from the Microsoft Graph PowerShell SDK to retrieve information about mailbox folders and mail messages together with some performance tips for dealing with folders that store thousands of messages. To enable archiving for a shared mailbox, follow the steps below: Sign into EAC with your office 365 admin account. Mar 7, 2018 · Shared mailboxes, by default, do not get added into the Application Impersonation role when creating an impersonation account for Retain. Force Exchange Online to Show the "In-Place Archive" folder in Outlook. The MAPI/HTTP protocol is enabled at the mailbox level for one or more users. We run a hybrid setup, with our user accounts and shared mailboxes stored on-premises, while the archive for said mailboxes are stored in Microsoft's cloud servers. This article walks you through the deleted mailbox scenarios, and how to delete, recover or permanently remove a mailbox from Exchange Online. If the UseDatabaseQuotaDefaults property is False, the per-mailbox May 7, 2025 · An admin grants full access permissions for a user to access another user's mailbox. To check the user license type, go to Office 365 Admin Center and verify that the user has the adequate license type. Mar 15, 2024 · In Exchange Online, you can use the Exchange admin center (EAC) or Exchange Online PowerShell to assign permissions to a mailbox or group so that other users can access the mailbox (the Full Access permission), or send email messages that appear to come from the mailbox or group (the Send as or Send on behalf permissions). Mar 3, 2017 · The users accounts are in hybrid mode and so are populated to Office 365 via Ad connect with the users mailboxes being located on O365, along with the shared mailbox. Jan 6, 2025 · Is there any way to apply an Auto Archive rule to a shared mailbox in the same way you can with a licenced mailbox? I have a case where shared mailbox owners want automatic delete policy for inbox on functional mailboxes. If you reach this capacity, depending upon your subscription plan, you will automatically get additional storage for archived mailboxes including for shared mailboxes. Jan 24, 2022 · In order to access the Online archive for a shared mailbox, the mailbox itself needs to be added as “additional account” in Outlook. Oct 30, 2013 · Anybody know how to initiate an archive of mail for a Shared Mailbox on Office 365? I’ve enabled in-place archiving but don’t see any way to initiate it. Sep 15, 2025 · Now wait 1-2 hours for Mailbox Archive to be enabled, then restart Microsoft Outlook until you see a new folder in Outlook folders list named " Online Archive – %Shared Mailbox Name% ", or a folder named " In-Place archive " in the Outlook for web. Sep 15, 2023 · In order to archive emails from a shared mailbox you must grant a user account full access to that mailbox (either by delegated access or impersonation) because the Active Directory user account associated with that mailbox is disabled. May 29, 2024 · Also, enter the email address of the shared mailbox at the Destination, and then the login name and password of either the owner of that shared mailbox or an account that has full access permissions to the shared mailbox. This specialized mailbox appears alongside your other mailbox folders in Outlook. For more information, see the More info section in this article. The value True means per-mailbox quota settings are ignored, and you need to use the Get-MailboxDatabase cmdlet to see the actual values. He gave permissions as publishing author to subordinate, everything shows up on hers except the 'Online archive ' . For more information, see the Bypass mailbox audit logging section later in this article. We both have regular 365 business licenses. Use the Add-MailboxPermission cmdlet to add permissions to a mailbox or to an Exchange Server 2016, Exchange Server 2019, or Exchange Online mail user. Is there a possibility? Thank you. If you are an Outlook user and have used the prominent archiving facility to manage your data, but now the Exchange Online archive mailbox is not displaying in Outlook, you have landed on the correct post. In-place archiving is enabled, policy is anything older than 1 year gets moved to in-place archive. Feb 27, 2025 · To keep mailbox auditing disabled for specific mailboxes, configure mailbox auditing bypass for the mailbox owner and other users with delegated access to the mailbox. Feb 17, 2025 · If it is not an option, do you have an online archive mailbox? Archiving to a PST is not supported if online archive is enabled on the Exchange mailbox. May 1, 2025 · A user's mailbox must already be enabled for archive before you can enable auto-expanding archiving. Could you, please, answere me: how I can do it? I found similar questions but last answer was 1 year ago. Shared mailboxes in Outlook on the web provide a fantastic way for teams to collaborate on emails and manage shared tasks without the need for individual logins. However, if you want to enable In-Place Archive or put an In-Place Hold or a Litigation Hold on a shared mailbox, you must assign an Exchange Online Plan 1 with Exchange Online Archiving or Exchange Online Plan 2 license to the shared mailbox. Dec 7, 2023 · A step-by-step guide to configure archive and deletion policy for Exchange Online mailboxes to optimize and ensure efficient data retention Archiving, Shared Mailboxes and Online Archiving options Hi, I'm doing this massive email re-organisation for my boss. Here's how to enable Exchange Online Archiving with the GUI and PowerShell. To share mailboxes between users, users must delegate access by logging into their Outlook account and following the instructions in the Sep 28, 2024 · The shared mailbox has more than 50 GB of storage in use. May 19, 2022 · This blog will help admins enable or disable archive mailbox using both PowerShell and Office 365 admin centers. Follow the steps here: How to add a shared mailbox as additional account in Outlook (2022 version) - Blog Or you can just use OWA to open it on demand. If enabled, you will see the In-Place Archive folder in your email folder list. These mailboxes are accessed by multiple users, with constant activity — dozens of emails being read, moved, flagged or replied to per minute. I've never seen it happen, but in theory a shared mailbox could lose it's archive at any time because shared mailboxes don't support archiving (which is why you apply retention). Only now it's in a shared mailbox where several people will be able to access it instead of one person. There are different kinds of deletions that you can do on a user mailbox and some of them won't allow you to restore or recover the mailbox. What is the archive mailbox in Exchange Online? The archive mailbox is a valuable tool for organizing and managing your emails in Exchange Online. If you need a larger archive for a shared mailbox you will need to assign an E3 or E5 license to the mailbox. This works fine. Oct 26, 2023 · There are several things you should consider before you decide to delete a user mailbox. This cmdlet is available in on-premises Exchange and in the cloud-based service. Jan 30, 2023 · Your other option would be to create them a secondary mailbox to keep archived data in - this will be another license, or you can move old data to a shared mailbox, granting them rights to that. Automate Email Archiving with Graph PowerShell Managing mailbox size in Microsoft 365 is critical for keeping your environment optimized and preventing mailboxes from reaching their storage limits. We've had some shared mailboxes with archives for a couple years now. I've verified with powershell he has full access to his own mailbox. At a later date, you can convert a shared mailbox back to a user (private) mailbox. You can check you need full access to the mailbox, and it will just show up. Correct? Jul 7, 2023 · Enable archive mailbox Office 365 to preserve old emails and improve mailbox performance with in-place archiving. After you log on to Exchange online via PowerShell, use the Managed Folder Assistant (MFA) command to immediately start the archiving on a specific user's mailbox, or to all users in your organization using one of the corresponding command below: May 30, 2023 · If you assign an Exchange Online Plan 1 license and an Exchange Online Archiving add-on license to the shared mailbox, you can enable auto-expanding archiving for additional archive storage capacity. When you use the Get-Mailbox cmdlet in on-premises Exchange environments to view the quota settings for a mailbox, you first need to check the value of the UseDatabaseQuotaDefaults property. Easy. Simplify your email management today! Jan 12, 2023 · We have below requirement: User A wants to share his Online archive to others but not to his primary mailbox section. Archive mailboxes are user-specific, limiting access to a single person. It seems to state that a license is needed if an archive is used. Some parameters and settings might be exclusive to one environment or the other. Jul 25, 2022 · Last Updated: July 25, 2022 ISSUE When an Outlook Delegate accesses their Calendar pane, they notice the Manager Online Archive Calendar is displayed. Aug 21, 2023 · Another Outlook on the web session opens in a separate window, allowing access to the other mailbox. Sep 30, 2024 · Shared mailboxes are used when multiple people need access to the same mailbox. You can access your archive the same way that you access your primary Apr 12, 2022 · Problem is, the delegate cannot access the online archive of email older than 6 mos. Apr 30, 2025 · Use the Connect-Mailbox cmdlet in the Exchange Management Shell to connect a user account to a disabled mailbox. We currently have a client who has a former employee's mailbox converted to a shared mailbox. If you convert to a shared mailbox, you lose the archive. An Archive license enables you to retain a shared mailbox’s existing Spanning data but doesn’t run any new backups. Dec 4, 2017 · Can anyone let me know what type of user the Exchange Online user is when the users primary mailbox is on-prem (Exchange 2010) and the archive is located in Exchange Online? At the moment we have some issues with messages not being archived, and we have some users who are mailbox users in Exchange Online, and some users who are mail contacts in Exchange Online. How to enable the archives folder in shared mailbox (not the online archived). Take a look at the 3 recommended methods. Is it possible to delegate access to online Archive at all. nl Dec 18, 2024 · Online archive mailboxes will appear in the folder pane alongside other accounts, making it easier to access archived content for shared mailboxes. This is an incorrect way to access items across mailboxes, even if the API call succeeded in certain cases. Nov 15, 2024 · My customer requires Copilot to be available in Outlook 365 within a shared mailbox, when will it be available? It's currently only available for personal mailboxes Nov 10, 2023 · Hi all, My goal is to enable automatic archiving of emails for my organization such that all emails older than 1 year, will be moved to the Online Archive in Outlook. Hence, this mailbox can be an efficient tool to manage your emails that you can easily access like any other mailbox. Manually Adding Delegate Mailboxes Aug 5, 2016 · You can then share out the mailbox to other staff. Archived mailboxes provide an alternate storage location in which we can store Jun 16, 2023 · Exchange Online Archiving allows your users to continue to work when their email storage becomes an issue. Navigate to recipients – shared, double click the shared mailbox, under mailbox features to enable archiving>Click save at last Or you can use a third party tool like Stellar Converter for EDB to archive items older than 12/31/2015 & can easily create PST files. So user leaves, you delete user account, mailbox becomes inactive mailbox. The user has full access permissions to a shared mailbox. Apr 30, 2025 · Summary: Learn how to enable, disable, and re-enable archive mailboxes in Exchange Server, and how to verify the archive mailbox settings for a user. Users with permissions to the group mailbox can send as or send on behalf of the mailbox email address if the administrator has given that user permissions to do that. And, a user is unable to grant access to the archive from the local Outlook desktop app. For information about the parameter sets in the Syntax section below, see Exchange Protecting shared mailboxes In Microsoft 365, a shared mailbox enables a group of users to access the same mailbox, so that every user in the group can view and reply to its messages. The shared mailbox uses in-place archiving. Best result from making sure cached mode for shared mailboxes is off. Main mailbox has 30gb while in-place has 77gb. Is it safe to assume that if I convert this to a shared mailbox, the conversion will keep the auto-expanding archive attached to it, and as long as I use an Exchange Online Plan 2 license, it should retain the archive and 100GB mailbox? Jul 7, 2023 · Check the mailbox and archive mailbox quotas to ensure they are not restricting the archiving process. Without providing the entire mailbox full access, how this can be achieved. All emails, calendar items, and tasks that are older than your organizations retention tag will be moved to your Online Archive folder. What is Exchange online archiving? Online Archiving is a solution that enables you to store and manage emails outside of your primary mailbox – freeing up quota space and improving Outlook performance. Do note that archive mailboxes are only stored in the cloud, and thus are only available when Outlook is connected to the Exchange server or Exchange Online via RPC (over TCP Jun 29, 2023 · If my mailbox is in the cloud tenant (Exchange Online), I can add a shared mailbox that I have been granted access to, to my Outlook mobile client. The situation is, our normal mailbox does have an archives folder right, but when I open shared mailbox it does not have the archives folder. Managing emails tied to individual accounts can complicate data retention Jan 7, 2025 · This article provides Microsoft's support statement for Microsoft 365 Copilot and on-premises mailboxes and summarizes the expected behavior of Copilot in an Exchange Hybrid environment by Outlook type, license assignment, and mailbox location. May 25, 2021 · Why are the online archives mapped automatically? Is there no way to access the online archives of colleagues' calendars without automapping? Furthermore, I don't understand why the online archives are automatically mapped with "Reviewer" permissions. For more information about Microsoft 365, including features common to all Microsoft online services, see Microsoft 365 and Office 365 platform service description. Nov 6, 2024 · The Barracuda Cloud Archiving Service Shared Mailbox sync feature identifies which Microsoft Exchange mailboxes have been shared with other users; those users are then given the ability to search the shared mailboxes in the Barracuda Cloud Archiving Service. They have Full access to the mailbox. Learn how to open a shared mailbox in Outlook. The mailbox does not have its own access to which I can directly assign a licence. Jun 3, 2020 · Client Access to Online In-Place Archive Mailbox Users can use the web-based Outlook Web App (OWA), Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016 and later version to access the online in-place archive mailbox. Mar 31, 2025 · Both mailboxes are considered a user's mailbox for compliance features such as Content search from the Microsoft Purview portal, Microsoft 365 retention, and Litigation Hold. However, sometimes the Exchange Online Archive emails not showing up in Outlook, which becomes a Use retention policy and inactive mailboxes. brgrwxhb zmqff ojssk gwjx oxi ckgshg xqghe godps rxawgl srr